Event Planing 101

1. When should I start planning my event?

Ideally, you should begin planning 6 to 12 months in advance, especially for large events like weddings or corporate gatherings. This gives you time to secure your venue, vendors, and rentals without last-minute stress.

2. Do I need a professional event planner?

It depends on your event's size, complexity, and your available time. For large events with many moving parts (like weddings or company functions), a planner can help manage vendors, timelines, and budgets. However, with the right tools and guidance, many people successfully plan their own events.

3. How do I choose a venue for my event?

Consider:

  • Your guest count
  • Type of event (formal, casual, etc.)
  • Weather (especially for outdoor events)
  • Accessibility & parking
  • Venue rules (e.g., noise limits, alcohol, tents allowed)

If you're using a tent, make sure the venue has ample flat space for setup.

4. What size tent do I need for my event?

Tent size depends on:

  • Guest count
  • Seating style (banquet, theater, cocktail, etc.)
  • Additional elements (dance floor, stage, bar, buffet)

👉 Our team can help calculate the ideal size once we understand your layout and guest count.

5. What if it rains or the weather is bad?

We recommend always having a weather contingency plan. Tents with sidewalls, heaters, or fans can protect guests from rain, wind, and extreme temperatures. You can also consider event insurance for added peace of mind.

6. What services do you offer besides tent rentals?

Most tent companies also provide:

  • Tables & chairs
  • Lighting & flooring
  • Linens & décor
  • Heating/cooling equipment
  • Dance floors & stages

Ask us for our full event rental checklist to make sure you don’t miss anything!

7. How far in advance should I reserve rentals?

Reserve as early as possible, especially for events in peak season (spring to fall). A general rule: 3 to 6 months in advance, and even sooner for popular dates or large quantities.

8. Do I need a permit for a tent?

Depending on your city and tent size, you may need a permit and fire inspection. We can help guide you through the process or handle it on your behalf if needed.

9. How long does setup and teardown take?

Most tents and event setups are installed 1–2 days before the event and removed the day after. Timelines may vary depending on weather, venue rules, and event complexity.

10. Can you help me design the layout?

Yes! We offer tent layout planning to help you visualize your event. This ensures your space is used efficiently and that all vendors (caterers, DJs, etc.) have what they need.

11. What’s included in your pricing?

We offer transparent, all-in pricing, which typically includes:

  • Tent and accessory rental
  • Delivery and pickup
  • Setup and teardown
  • Optional add-ons like lighting or flooring

We’ll give you a clear quote with no surprises.

12. What’s your cancellation or refund policy?

Our cancellation policy varies depending on how far in advance the event is canceled. We’ll always try to be fair and flexible. Ask us for a copy of our rental agreement for full details.